Outlook: Make your meeting shorter automatically

In Outlook, it's possible to setup so that meetings always have a buffer time afterwards or before

Supported from: Outlook 2019 and newer

Windows

1. Open Outlook
2. Select File > Options > Calendar > Calendar options
3. Check the checkbox for Shorten appointments and meetings and choose End early or Start late in drop down

   

4. Then you can define how many minutes it should be shortened by before/after the meeting, using the dropdown for meetings Less than one hour and One hour or longer

Web

1. Open Outlook webpage
2. Select Settings > View all Outlook settings > Calendar > Events and invitations
3. Check the checkbox for Shorten appointments and meetings and choose End early or Start late in drop down
4. Then you can define how many minutes it should be shortened by before/after the meeting, using the dropdown for meetings Less than one hour and One hour or longer

macOS

1. Open Outlook
2. Select Menu > Outlook > Preferences > Calendar
3. Click the Configure button next to Shorten duration for all events
4. Check the checkbox for Shorten appointments and meetings and choose End early or Start late in drop down
5. Then you can define how many minutes it should be shortened by before/after the meeting, using the dropdown for meetings Less than one hour and One hour or longer
6. Click save

iOS and Android